Properties of a time block

Each time block has several properties.  Collectively, these properties define the time block.  They determine how the time blocks are grouped, sorted, and colored.  To change the properties of a time block, select the time block , and click on edit 7_27_5, the following screen will be displayed:

properties

EMPLOYEE

 

You can choose which employee is assigned to the time block. You also choose "OPEN (unassigned)" from the list, which will leave the time block with no employee assigned to it at this point. The list of employees includes only those that you have permission to schedule (ie, that are qualified for your managed departments)

 

TIME OF DAY / DATE AND TIME

 

Time of Day: You can choose from one of your predefined times of day. See Times of Day.  Choosing the time of day here defaults the To and From times below to the preset start time and end time associated with the time of day you choose.

 

From: This is when the time block starts. Enter a valid time here. See Entering times and dates for valid formats.

 

To: This is when the time block ends. Enter a valid time here. See Entering times and dates for valid formats. If the To time is earlier in the day than the From time, the system assumes that the time block ends on the following day. A time block can not be greater than 24 hours.

 

Date: This is the date on which the time block starts. The time block does not necessarily end on the same day. Choose from the drop down if you want to modify the date, from the list of dates in your current view.

 

NUMBER OF MAN-HOURS

 

The correct number of man-hours is important in computing total hours in the time block editors, and in several reports including the Time Off Report.

 

Auto calc # hrs: This option is normally chosen by default. When this option is chosen for the time block, WorkSchedule.Net calculates the number of man-hours that should be credited to the time block.

 

Use this # hrs: This option is an override. When this option is chosen for the time block, WorkSchedule.Net credits the number of man-hours entered into the text box for reporting purposes.

 

DEPARTMENT

 

You can choose the department in which this time block is being scheduled. The drop down list only includes those departments that you are authorized to manage.

**You must select a department for every time block you add.

 

OTHER CATEGORIES

 

In this general area, you can choose the Area and Task associated with this time block, if enabled in setup. Also you can choose the category items for any user defined categories you may have defined in setup.

 

TIME ON / OFF

 

Time blocks can be used to schedule time on, as well as time off. Time off blocks normally show up inverted in color (white on black). Here you can answer the question, Is this time working, or time off?

 

Working (Time on): Choose this option if the time block indicates time that the employee (or an unknown employee) is working.

 

Time off - Reason: Choose this option is the time block indicates time that the employee (or an unknown employee) is scheduled to be off. Then choose the reason for the time off from the list of time off reasons in the drop down to the right.

 

NOTES

 

You can enter any notes to be associated with the time block here in free form text.  These notes will normally show up in the weekly view.

 

 

MANAGER NOTES

 

You can enter notes that won't appear in the time block itself. These notes can be seen through the Shift Information Box. Employees will not be able to see these notes.

 

COLOR

 

You can edit the color of the individual shift through this option. This overrides all other coloring options.