Approving and declining requests for time off

WorkSchedule.Net provides a way for employees to request time off online from their employee area (see Requesting time off). Then managers can approve or decline those requests, and WorkSchedule.Net will email the decision to the employee who requested the time off.  If approved, the time off will be schedule in the current schedule.

 

EMPLOYEE REQUESTS TIME OFF

 

The employee requests the time off in the employee area. See Requesting time off.

 

MANAGER APPROVES OR DECLINES REQUEST FOR TIME OFF

 

Pending time off requests from employees show up in the Requests section on your Home page under Time Off Requests.

 

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You will then see a list of all pending time off requests from your employees. Click on the time off request you want to handle.

 

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WorkSchedule.Net looks at the option you have selected for Time Off in the general options and calculates the number of hours for each request.  You can adjust the times on each day to be scheduled off, if desired. You can also change other information like the reason, Department, or Task.  In the Paid Hours column you can indicate the number of hours to count against the employees hours off (which can be translated into days off), as well as the number of hours/days to pay the employee for.  See User Account for setting the number of hours that equal one day per user.

 

When any time off request is approved or declined, an email is sent to the employee informing them of the decision.  This email is carbon copied to the manager (you can change this setting from the General Options screen). You can see notes written by employee when requesting this time off, or add any message to pass on any note to the employee, as it will be added to the text of the email.

 

 

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Click Approve chosen days above to approve all days above that have been checked.  Click Decline entire request to decline all days, regardless of what has been checked under Approve column.

 

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WHAT HAPPENS WHEN TIME OFF IS APPROVED

 

Then enter the current schedule and go to the area of the calendar for which the time has been approved off.  You will see the time off blocks (normally inverted in color - i.e., white text color on black background) indicating that this is scheduled time off.  In all other ways they are normal time blocks, and can be manipulated just like other time blocks.

 

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